Trip type

College and University Group Trips

A clear plan for your students, committee and staff

Helpful details for your quote: Starting city, dates, group size and whether the trip is student-led or college-approved

Ask for a college trip quote Call Gozy Trips

A college or university trip brings several decisions together: the group budget, institutional approval, student and staff rooms, and a journey that fits the return deadline. Start with a brief your committee can review.

More about this trip style

We know what works for big groups. We route you toward destinations like Manali, Kasol, or Goa where large-group infrastructure exists, book Tempo Travellers or coaches so the batch stays together, and agree the per-person quote with its inclusions, exclusions and headcount-change terms before booking.

Plan this trip

What we handle

Group transport for the full batch, coach or Tempo Traveller
Hotel blocks with per-person pricing your organiser can share
Coordination with your trip committee or class representative
Flexible itineraries that balance budget and fun

A large Gozy Trips group posing in front of their coach outside a hill hotel

From a Gozy traveller

We travelled with a really good company and the group was also nice we created lots of memories drivers were professional and main rooms and hotel he provided it was the best part of trip thank you priyanshu

Harsh C., Google review. Photo shows a Gozy group, not necessarily this reviewer.

Read reviews on Google See real trip photos

Formats that work

Student-led trip: Arranged by a batch, club or friend circle and paid for by the students. Share the headcount, dates and what the budget must cover.
College-approved excursion: The institution decides the approval, faculty in charge and paperwork. We supply a written plan and itemised quote to attach to it. We cannot issue a college permission.
Farewell or batch trip: Three to four nights for a whole batch, with a coach or Tempo Travellers and one fixed day plan.
Friend-circle weekend: Two nights within an overnight journey of your college city, like Manali or Rishikesh from Delhi.
University society or club trip: Share the activity focus, student and faculty numbers, campus approval process and latest return time. Compare rooming and transport around that brief.
Educational add-on: A visit to a fort, museum or heritage site added to a trip, where your institution needs it.

College trip organiser brief

Collect the dates, approvals and rooming decisions before asking for a group quote.

Open the checklist to copy or download

Use it in your own notes or share it with your organiser. No signup needed.

GOZY TRIPS
College trip organiser brief

Collect the dates, approvals and rooming decisions before asking for a group quote.
Copy this into your own document and complete it with your group. Share only the details needed for a quote.
Confirm availability, prices and booking terms in your written quote.

TRIP OUTLINE
[ ] College or group name:
[ ] Departure city and agreed meeting point:
[ ] Destination shortlist:
[ ] Preferred dates and alternative dates:
[ ] Latest required return time:
[ ] Estimated travellers and accompanying staff:
[ ] Budget preference per person, including or excluding travel:

APPROVAL AND SUPERVISION
[ ] Confirm who approves the trip and the approval deadline.
[ ] Confirm supervision arrangements, participant eligibility and any consent requirements with the institution.
[ ] Agree who coordinates the group and who can approve changes.
[ ] Decide how the group will share emergency arrangements privately before departure.

STAY, JOURNEY AND ACTIVITIES
[ ] Record room-sharing preferences and the split of students and staff rooms.
[ ] Share luggage needs, overnight-travel preferences and any separate arrivals.
[ ] List must-have activities and any activities needing separate permission.
[ ] Collect dietary, accessibility and other support needs privately; share only what is needed to plan.

BEFORE CONFIRMING A QUOTE
[ ] Request the itinerary, vehicle details, room allocation and inclusions in writing.
[ ] Check taxes, entry tickets, meals, activity charges and optional extras.
[ ] Confirm payment dates and cancellation or headcount-change terms before collecting money.
[ ] Agree the final passenger-list deadline and how the organiser will distribute the confirmed plan.

Planning template from Gozy Trips | https://gozytrips.in

Download text checklist

What changes with group size

8 to 12 people
Transport: Two SUVs or a 12-seater Tempo Traveller
Stays: One boutique hotel or homestay, often taken whole
13 to 26 people
Transport: A 17, 20 or 26-seater Tempo Traveller
Stays: A block of rooms in one resort, twin or triple sharing
27 to 45 people
Transport: A mini coach or a 45-seater coach
Stays: A resort block, or the whole property where one is available
45 people and more
Transport: Several coaches, with pickup points agreed in advance
Stays: A large resort or two neighbouring properties close together

Working out the budget?

Split your own transport, stay and extra costs before the group decides.

Use the free group budget calculator

How it works

1Your trip committee shares dates, headcount, the college city and a budget per person.
2You get destination options with travel times and an itemised written quote with a per-person breakdown.
3The committee reviews it with the group. Changes to dates, rooms or activities are made on the same WhatsApp thread.
4One WhatsApp thread runs the trip, before and during the journey.

Itemised quoteEvery quote is itemised: the hotel and room type for each night, the vehicle, and which meals are included, so you can compare it line by line.
Second opinion on any quoteAlready have a quote from another agency? Send it and we will tell you whether we can do the same trip for less. If we cannot, we will say so.

Short trips from your city

Good for

Farewell tripsBatch tripsSmall friend-circle college tripsIndustrial visit add-ons where applicable

Frequently asked questions

Yes, we prepare a clear per-head breakdown so your trip organiser can share it with the group before collecting money.

Yes, we're happy to have one or two point-people from your side coordinate directly with us through the whole planning process.

Anything from a friend circle of eight to a full batch. The vehicle, room blocks and day plan change with the size, so share a firm headcount and a range if it is still moving.

Yes. Tell us the dates that are fixed and the ones that can move. We can give your institution a written plan and itemised quote to attach to its approval.

A student-organised trip is arranged by a batch or club and paid for by the students. A college-approved trip also needs the institution's permission, a faculty member and usually a written plan with insurance and emergency contacts. Tell us which one you need in your first message, because the paperwork and the quote differ.

Send the college and city, the number of students and faculty, dates and the latest return time, the budget per person, whether girls and boys need separate rooms, and any food needs. A firm headcount range and one or two contact people make the quote faster.

No. The institution decides the approval and issues its own permission. We give your committee a written plan, itinerary and itemised quote to attach to the request.

Quotes often cover different things. One may be a vehicle only, another a stay plus transport, another a full trip with meals and activities. Ask each to state transport, rooms, meals, tolls and taxes, and compare the same scope.

Manali, Kasol and Rishikesh from north India, and Goa or Gokarna from Mumbai, Pune and Bengaluru. Choose around the actual departure city, available nights and travel time. A short stay still needs separate time for both journeys.