Trip type

Corporate Trips & Offsites

Plan a day outing or overnight offsite with venue, meals and transport in one itemised quote.

Helpful details for your quote: Office pickup area, team size, dates and whether you need meeting space

Ask for an offsite quote Call Gozy Trips

An office offsite is completely different from a casual friend trip. The itinerary needs to balance actual team time with enough free time that people don't feel micromanaged, and the logistics - especially Wi-Fi and conference space if it's a working offsite - have to be flawless.

More about this trip style

We handle the ground logistics so your HR or admin team isn't playing tour guide. Whether it's a quick weekend out of Delhi to Rishikesh, or a larger annual retreat to Goa or Dubai, we coordinate the flights, the coach, the resort buyout and the schedule.

Plan this trip

What we handle

Hotel blocks and meeting-ready spaces where needed
Transport for the full team, including airport transfers
Activity planning for team-building or leisure time
One point of contact and one itemised quote for your admin or HR team

A large Gozy Trips group posing in front of their coach outside a hill hotel

From a Gozy traveller

We travelled with a really good company and the group was also nice we created lots of memories drivers were professional and main rooms and hotel he provided it was the best part of trip thank you priyanshu

Harsh C., Google review. Photo shows a Gozy group, not necessarily this reviewer.

Read reviews on Google See real trip photos

Formats that work

Day outing: A resort or adventure camp within about 2 to 3 hours of the office, back the same evening.
One-night offsite: Leave Friday or Saturday morning, one night away. Rishikesh from Delhi, Lonavala from Mumbai and Pune, Mysuru from Bengaluru.
Two to three night retreat: Room for a working session, an activity day and a team dinner. Jim Corbett, Udaipur, Jaipur, Coorg or Goa.
Workation: Several days at a stay with a confirmed meeting room and reliable Wi-Fi, with work hours and free time planned together.
Incentive trip: A reward trip for top performers, often Goa, Udaipur or a short international hop like Dubai or Thailand.

Company offsite organiser brief

Bring travel, meeting requirements and approval details into one brief.

Open the checklist to copy or download

Use it in your own notes or share it with your organiser. No signup needed.

GOZY TRIPS
Company offsite organiser brief

Bring travel, meeting requirements and approval details into one brief.
Copy this into your own document and complete it with your group. Share only the details needed for a quote.
Confirm availability, prices and booking terms in your written quote.

OFFSITE OUTLINE
[ ] Team or department:
[ ] Purpose: team time, meetings, celebration or a combination:
[ ] Departure office locations and preferred assembly point:
[ ] Preferred dates, alternative dates and return deadline:
[ ] Expected headcount and likely changes:
[ ] Total or per-person budget preference and what it should cover:

PROGRAMME AND VENUE
[ ] Set the balance between working sessions, activities and unstructured time.
[ ] List meeting-room seating, internet, audio, display and power requirements to confirm with the venue.
[ ] Specify room-sharing preferences and separate accommodation needs.
[ ] List meal timings and collect dietary or accessibility requirements privately.
[ ] Separate optional activities from attendance requirements.

TRAVEL AND COORDINATION
[ ] Identify employees arriving from other cities and how their transfers will connect.
[ ] Confirm luggage needs, office pickup access and the agreed boarding point.
[ ] Name the internal organiser and the person authorised to approve changes.
[ ] Agree a practical schedule with arrival, meeting and departure buffers.

COMMERCIAL APPROVAL
[ ] Confirm the purchase-order, supplier-onboarding and invoice requirements with your finance team.
[ ] Request itemised transport, accommodation, venue, meals, activities and taxes.
[ ] Confirm what is payable upfront and the written cancellation and headcount-change terms.
[ ] Record the quote approval deadline and who sends the final confirmation.

Planning template from Gozy Trips | https://gozytrips.in

Download text checklist

What changes with group size

8 to 12 people
Transport: Two SUVs or a 12-seater Tempo Traveller
Stays: One boutique hotel or homestay, often taken whole
13 to 26 people
Transport: A 17, 20 or 26-seater Tempo Traveller
Stays: A block of rooms in one resort, twin or triple sharing
27 to 45 people
Transport: A mini coach or a 45-seater coach
Stays: A resort block, or the whole property where one is available
45 people and more
Transport: Several coaches, with pickup points agreed in advance
Stays: A large resort or two neighbouring properties close together

Working out the budget?

Split your own transport, stay and extra costs before the group decides.

Use the free group budget calculator

How it works

1HR or admin shares headcount, dates, departure offices, budget per person and the purpose of the offsite.
2You get two or three destination options with travel time from your office and an itemised written quote.
3You confirm, share the rooming list and pickup points, and pay as per the terms in the quote.
4One point of contact handles the trip before departure and on the ground, so your team isn't playing tour guide.

Itemised quoteEvery quote is itemised: the hotel and room type for each night, the vehicle, and which meals are included, so you can compare it line by line.
Second opinion on any quoteAlready have a quote from another agency? Send it and we will tell you whether we can do the same trip for less. If we cannot, we will say so.

Corporate trips by business park: routes and offsite plans

Short trips from your city

Day outings and offsites near your office, by city

Good for

Team outingsOffsitesWorkationsIncentive trips

Frequently asked questions

We send a detailed itemised quote upfront. Tell us if you need a GST invoice or vendor documents, and we confirm what can be supplied before you decide.

Yes, we coordinate travel for teams flying in from multiple cities and consolidate everyone at the destination.

For 20 or more people, start 4 to 8 weeks ahead. October to February is peak season, when resorts near Delhi, Mumbai and Bengaluru fill first, and long weekends go earliest of all.

Every line is itemised: the stay and room type for each night, the vehicle, meals, activities and any meeting space, so your finance team can approve it line by line.

Yes. Send the pickup points, the number of people and the date, and ask for transport alone, a stay alone or the full outing. Venue quotes and transport quotes are often not comparable, so we state clearly what each one covers.

Yes. We book outdoor activities through licensed local operators, such as rafting in Rishikesh, short treks, camping, jungle safaris in Jim Corbett and bonfire evenings, and build them into the day plan.

Yes. For a working offsite we shortlist stays that confirm a meeting room, projector and Wi-Fi in writing before you book, rather than relying on a listing.

We pass every dietary requirement to the stay before you book and confirm in writing what the kitchen can serve, so nobody finds out on arrival.

Tell us as early as possible. How a change affects the cost depends on the hotel's and transport terms, which are written into your quote before any payment.